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| 9. FINANCIAL PROVISIONS |
1) |
Subject to the following provisions in this rule, the funds of the Society may be expended for any purpose necessary for the carrying out its objects, including the expenses of its administration, the payment of salaries, allowances and expenses of its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.. |
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2) |
The Treasurer may hold a petty cash advance not exceeding RM One Thousand (RM1,000.00) at any one time. All money in excess of this sum shall, within Seven (7) days of receipt, be deposited in a bank account approved by the Committee. The bank account shall be in the name of the Society. |
3) |
All cheques or withdrawal notices on the Society's account shall be signed jointly by the President (or in his absence the Vice-President), the Secretary and the Treasurer. In the absence of the Secretary or the Treasurer, the Committee shall appoint one of its members to sign in his place. |
4) |
The President and Secretary shall be given the express power to spend RM Two Thousand Five Hundred (RM2,500.00) and RM One Thousand Five Hundred (RM1,500.00) respectively on urgent matters without prior sanction of the Committee provided such expenditure must be reported and satisfied at the next general meeting. |
5) |
No expenditure exceeding RM Five Thousand (RM5,000.00) at any one time shall be incurred without the prior sanction of the Committee, and no expenditure exceeding RM Twenty Thousand (RM20,000.00) in any one month shall be incurred without the prior sanction of a general meeting. Expenditure less than RM Five Thousand (RM5,000.00) may be incurred by the President together with the Secretary or the Treasurer. |
6) |
As soon as possible after the end of each financial year, 31st May, a statement of receipts and payments and a balance sheet for the year shall be prepared and audited by the Auditors appointed under Rule 10. The audited accounts shall be submitted for the approval of the next annual general meeting, and copies shall be available at the registered place of business for the perusal of members. |
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| 10. AUDIT |
1) |
Two (2) persons, who shall not be office-bearers of the Society, shall be appointed by the annual general meeting as Honorary Auditors. They shall hold office for one year only and shall not be re-appointed. |
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2) |
The Auditors shall be required to audit the accounts of the Society for the year, and to prepare a report or certificate for the annual general meeting. They may also be required by the President to audit the accounts of the Society for any period within their tenure of office at any date, and to make a report to the Committee. |
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| 11. TRUSTEES |
1) |
Three (3) trustees, who must be over 21 years of age, shall be appointed at the annual general meeting to hold office by the Committee. They shall have vested in them all immovable property whatsoever belonging to the Society upon execution of a Deed of Trust. |
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2) |
The Trustees shall not sell, withdraw or transfer any of the property of the Society without the consent and authority of a general meeting of members. |
3) |
A Trustee may be removed from office by the general meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reasons, he is unable to perform his duties or unable to do so satisfactorily. In the event of the death, resignation or removal of a Trustee the vacancy shall be fulfilled by a new Trustee appointed by a general meeting. |
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| 12. PROHIBITIONS |
1) |
Opium smoking on the premises and the introduction of prostitutes and bad characters into the premises are strictly prohibited. |
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2) |
None of the following games shall be played in the premises of the Society: Roulette, Lotto, Fan Tan, Poh Peh Bin, Belangkai, Pai Kau, Tau Ngau, Tien Kow, Chap Ji Kee, Sam Cheong, Twenty One, Thirty One, Ten and A Half, all games of dice, bankers' games, all games of chance and video games. |
3) |
Neither the Society nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance 1959. |
4) |
The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Committee or member. |
5) |
No university or university-college student can be allowed to be a member of the Society without the prior written approval from the Vice-Chancellor of the university concerned. |
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| 13. AMENDMENT OF RULES |
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1) |
These rules may not be altered or amended except by resolution at an annual general meeting or extraordinary general meeting. Such alterations or amendments shall take effect from the date of their approval by the Registrar of Societies. Any amendment of the rules shall be forwarded to the Registrar of Societies within Twenty Eight (28) days of being passed by the general meeting.
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| 14. DISSOLUTION |
1) |
The Society may be voluntarily dissolved by a resolution of not less than Three Fifths (3/5) of the total voting members. |
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2) |
In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed off in such manner as may be decided upon by a general meeting. |
3) |
Notice of dissolution shall be forwarded to the Registrar of Societies within Fourteen (14) days of its dissolution. |
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